HOW TO: Pay student/friend/faculty/staff

PLEASE DON’T: YOU CAN’T–HR & TREASURERS WILL NOT PAY–legal reasons.

 

Only if the photographer/graphic artists/videographer/DJ/presenter/musician, etc has registered their services AS A BONAFIDE BUSINESS–as in the eyes of the US IRS they are paying taxes and have an official business.

If they are a registered business:

  1. Discuss plans with board/group

  2. TREASURER fills out the funding request

  3. Treasurer awaits response from DC team

  4. Upon approval, the group representative will make sure the BUSINESS has already submitted the tax forms

  5. Get an invoice for the event

    1. if over $600–a COLLEGE CONRACT IS REQUIRED BEFORE THE EVENT–plan accordingly as this must be signed by a DC Director
  6. Email invoice to NRM4, BA3, DCW2 & your advisor

  7. The program Coordinator can submit the invoice after the event–can not before.

  8. Add the expense to the ONE STOP file