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Communicate and plan with group leadership the event
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Know the date and time needed for vehicle reservation
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Arrange a student driver–I strongly suggest each group know of two or three drivers among their group that can be relied on for this very important job.
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Driving a 12 person van requires an additional bit of effort, though all campus vehicle drivers must be approved by the college
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If your group does not have drivers lined up–reach out to the DC and CLIA as both can help you to reserve student drivers
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arranging a driver from a different organization will require EXTRA time so plan far ahead!
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Fill out the campus’ Vehicle Reservation Form
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be prepared to answer:
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group name and account number
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where the group is going
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driver(s) names
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size of vehicle requested
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riders names given to Krista Jolin ASAP
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Await an email from Krista Jolin and the Facilities team–they will notify you of approval, etc.
NOTES:
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Make sure the vehicle’s gas tank is half full and the vehicle is clean of all trash and clutter to avoid added fees
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There is a facilities PCARD in every vehicle to pay for gas as needed
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Save all receipts for tolls and parking fees if using a DC pcard
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Everybody in the vehicle is absolutely precious to somebody so make sure everyone always drives VERY safely!
Megamenu Social